The Student Finance Board has announced on Tuesday, 12/2/14, that it will no longer be requiring bank or credit card statements to process voucher reimbursements for student organizations, effective immediately. The Executive Board decided to removed this requirement in order to protect the privacy of students as well as to expedite and simplify the reimbursement process.
The manual change is as follows:
3.0 - SAF Vouchers - Item 4
If you have an original itemized receipt that you received in-store or a printed online payment confirmation that explicitly states payment has occurred and includes an itemized breakdown and paid total you should not need any other documentation for proof of payment regardless of payment type. The SFB Operations Director reserves the right to request additional documentation, including bank statements or other information, for any voucher and may not approve vouchers until additional documentation is provided.
3.1 - Documentation for Vouchers - Item B
A receipt or printed online payment confirmation may be used as proof of purchase for a good or a service. Unofficial paperwork (such as e-mails, letters on letterhead, etc.) is not acceptable documentation.
3.1 - Documentation for Vouchers - Item E
Pricing sheets, quotes, menus, invoices, online print-outs, etc. that do not indicate a zero balance or explicitly list the invoice as paid will only be accepted as proof of costs and not proof of payment. Therefore, this paperwork will not fulfill the documentation standard required for reimbursement voucher processing. Such documentation would only be valid for a Cash Advance (see Section 3.5).
A complete, updated version of the SFB manual can be located here.
SFB distributes the Student Activity Fee, a fund that undergraduate students pay into as part of tuition. These funds are set aside specifically for the SFB to allocate towards events, concerts, recreation and more.