The Student Finance Board is seeking applications for it's Executive Board for the 2016-17 academic year. Below please find a summary of job descriptions and the attached application. Applications are due on Monday, March 21st at 4:30 PM to the SFB Office, BSC 206. Applicants will be notified of their interview time Tuesday evening and interviews will take place between 12:30 and 3:30 on Wednesday, March 23rd. Please attach a resume to the application. Questions can be directed to firstname.lastname@example.org
The Executive Board of the SFB guides the Board in monetary allocation as well as the review and implementation of policies regarding the SFB's operations and allocations. All Executive Board members attend one E-Board meeting per week (time determined by class schedule) and a General Board meeting which takes place from 12:30-3:30 on Wednesdays. All Executive Board members are liaisons to a specific body of student organizations, assisting them with SFB processes and applications.
This position serves 10 office hours per week and is paid. The position is responsible for booking all bus trips for student organizations as well as overseeing the Loop Bus operations and fundraiser for student organizations. In addition to those responsibilities the Administrative Director also managers student organization copy codes and expenses. The Administrative Director also works regularly with the Signal, assisting the newspaper's operations and ensuring that all bills are paid in a timely fashion. Leadership and office experience is preferred. The position provides valuable experience in the Microsoft Suite as well as Quickbooks Pro (no prior experience required).
This position serves 10 office hours per week and is paid. The Programming Director is responsible for overseeing the equipment rental process, as the SFB provides PA systems, projectors, microphones, and more to be rented out by student organization. The position is also expected to be a source of programming knowledge, providing student organizations with help in booking spaces and planning events. Leadership, office, and programming experience is preferred. The position provides valuable experience in the Microsoft Suite as well as Quickbooks Pro (no prior experience required).
This position serves 15 office hours per week and is paid. The Operations Director oversees the voucher process, which ensures that student organizations can receive checks to reimburse members or pay directly for costs. The Operations Director approves all vouchers submitted by student organizations, ensuring that they are properly submitted and align with SFB's budgets. This position interfaces heavily with Quickbook Pro (no prior experience required) and Microsoft Excel. Leadership and office experience is provided.
The position serves 5 office hours per week and is unpaid. The Executive Assistant is responsible for preparing meeting agendas as well as contacting student organizations to arrange meeting presentations. The position also assists the Executive Board with regular office duties. Leadership, office, and programming experience is preferred. The position provides valuable experience in the Microsoft Suite and some experience in Quickbooks Pro (no prior experience required).
The SFB Executive Board will be available only during the following hours of the finals period:
General office hours will be the following:
Due to the Brower Student Center renovation and addition project, the Loop Bus pick-up location will be moved for the rest of the semester to Metzger Drive, across from the Paul Loser Hall entrance, on the Campus Town side. This will take place effective immediately.
The SFB is looking for your support on Wednesday, March 4th, as it holds a fundraiser day at Applebee's on Route 1 in Lawrenceville, NJ, outside the Quaker Bridge Mall. Please gather up a group of friends and head over to Applebees with our flyer (attached below) and proceeds from your order will be raised for SFB's end-of-year banquet!
The Student Finance Board Office is closed for Winter Break. It will reopen Monday, 1/26. Vouchers and email inquiries will not be processed during this time. In the event of an emergency please contact:
Director of Planning & Administration
The Student Finance Board has announced on Tuesday, 12/2/14, that it will no longer be requiring bank or credit card statements to process voucher reimbursements for student organizations, effective immediately. The Executive Board decided to removed this requirement in order to protect the privacy of students as well as to expedite and simplify the reimbursement process.
The manual change is as follows:
3.0 - SAF Vouchers - Item 4
If you have an original itemized receipt that you received in-store or a printed online payment confirmation that explicitly states payment has occurred and includes an itemized breakdown and paid total you should not need any other documentation for proof of payment regardless of payment type. The SFB Operations Director reserves the right to request additional documentation, including bank statements or other information, for any voucher and may not approve vouchers until additional documentation is provided.
3.1 - Documentation for Vouchers - Item B
A receipt or printed online payment confirmation may be used as proof of purchase for a good or a service. Unofficial paperwork (such as e-mails, letters on letterhead, etc.) is not acceptable documentation.
3.1 - Documentation for Vouchers - Item E
Pricing sheets, quotes, menus, invoices, online print-outs, etc. that do not indicate a zero balance or explicitly list the invoice as paid will only be accepted as proof of costs and not proof of payment. Therefore, this paperwork will not fulfill the documentation standard required for reimbursement voucher processing. Such documentation would only be valid for a Cash Advance (see Section 3.5).
A complete, updated version of the SFB manual can be located here.
On Tuesday, 10/7/14, the Executive Board of the SFB implemented a policy change in which SAF-funded student organizations can now request organizational membership dues in their base budget.
The new policy is as follows: The Student Finance Board will only fund membership dues that are for an entirety of an organization. The Board will not fund individual member dues, the aggregation of individual member dues, or dues determined or impacted by the number of members.
Student organizations that are interested in receiving funding for their membership dues for the current fiscal year, even if they have already been paid by a member of the organization, should contact their liaison to submit a base budget revision.
In the past the Student Finance Board has required that all SAF-funded groups must maintain their fundraising accounts with the SFB. On Tuesday the Executive Board of the SFB decided to remove this requirement entirely and no longer requires groups to hold their fundraising accounts with the Board.
The SFB's primary purpose is to make SAF funds available to as many different groups on campus in order to reach a wide array of students and the Executive Board views fundraising as a secondary service which is not essential to the goals of the organization. Please note that SFB services for fundraising accounts have not changed in any way, the SFB is just no longer requiring that fundraising money be held by the SFB.
Also note that if an organization misuses SAF funds the misused funds will be replaced by that group's SFB-held fundraising money and if no fundraising money is held with the SFB that group will have all SFB accounts frozen until the funds are repaid.
In the past the Student Finance Board has imposed a one-year waiting period before a group could apply to the SFB for funding after it has been recognized by SG. On Tuesday the Executive Board of the SFB decided to remove this wait period entirely and invites any SG-recognized organization to immediately apply for funding.
The SFB serves to make funds available to as many different groups on campus to reach a wide array of students on campus and the Executive Board did not feel that a waiting period was beneficial in that regard. It was initially implemented to leave a time period for new organizations to bolster club membership and organization before applying for funding but in past years we have found that it is ineffective and too hesitant of an approach to serve our needs and goals.
The Student Finance Board has announced that it has committed $13,194 for safety and maintenance repairs to the broken basketball backboards in TCNJ's Recreation Center. These funds are for total repairs and will provide a new winch for lowering and raising the backboards as well as be used to replace the safety straps. The Student Finance Board recognizes the interest for basketball on campus and is proud to partner with the Department of Student Affairs and the TCNJ Recreation Center to make this possible.
SFB distributes the Student Activity Fee, a fund that undergraduate students pay into as part of tuition. These funds are set aside specifically for the SFB to allocate towards events, concerts, recreation and more.